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Pinja career site

Updated 2021.04.14 

Pinja Group ("we" "us", “our” etc.) are committed to protecting and respecting your privacy. This Privacy Policy (together with any other documents referred to herein) sets out the basis on which personal data collected from you or that you provide to us will be processed by us in connection with our recruitment processes. Please read the full policy carefully to understand how we process your personal data.

For the purposes of the General Data Protection Regulation (GDPR), we use 3rd party platform (Teamtailor) as Data Controller to attract candidates and manage the recruitment process (the "Service"). 

When you apply for a job opening posted by us, this Privacy Policy will apply to our processing of your personal data. When you apply for a job opening through a job board or similar online service provider, you should note that the relevant job board may retain your personal data. Any use by a job board or similar service provider of your personal data will be in accordance their privacy policy.

Your personal data

Data we collect from you

We collect and process some or all of the following information from you:

Contact information

Name, e-mail, postal address, telephone number, social media profile. 

Information that you upload to the Service

CV, reference letters, qualifications, images etc. relating to your employment history, skills and experience. 

Information linked to interviews

Information you provide to us in regular interviews and/or video interviews. Results from tests performed by you in relation to a recruitment process. 

Technical data

Information about your use of the Service (e.g. the URL you are accessing the career site from, your IP address, unique device ID, language and operating system etc.) 


Your input on surveys that we might use for research purposes, although you do not have to respond to them.

If you are unable to provide us with the personal data above, please note that we might not be able to provide you with the Service in its entirety. Also note that we will process all the personal data that you provide us with in relation to the Service. Therefore, please only provide us with necessary information and not with any sensitive personal data. Sensitive personal data is personal data revealing e.g. racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a person, data concerning health or data concerning sex life or sexual orientation.

Data we collect from other sources

If you apply for a job opening or connect with us through your social media profile, such as LinkedIn, we will collect your personal data from the relevant social media profile and synchronize with the Service. 

The Service allows us to collect your data from third party providers and synchronize with the Service, which may include your personal data, to better understand your fit for a specific role and to develop and improve the Service.

We may also receive your personal data from a party who recommends you as a candidate for a specific job opening or for our business in general.

How we make use of your personal data

Legal ground for processing

Legitimate interest

Where we have a legitimate interest to process your personal data, we have made an overall assessment where we have weighed our legitimate interests against your interest and rights, with the conclusion that our interests do not override your interest.


If we no longer have a legitimate interest in processing your personal data, we will ask for your consent to continue processing your personal data. For example, the personal data processing that occurs through cookies is based on your consent as a legal basis for processing. 

When we collect your personal data

We collect your personal data when you:

  • Submit your job application to us directly on our career site, or through your social media profile, or through external job boards.
  • Connect with us in order to be considered for future job applications and receive updates about job openings, either directly on our career site, or through your social media profile.
  • Contact any of our employees through the Service.
  • Provide information to us in connection with an application process.
  • Provide feedback during or after a recruitment process.

Purpose of processing

The purpose of processing personal data through the Service is to identify and hire suitable candidates and to communicate with and assess candidates based on current and/or future recruitment needs. We must therefore collect your personal data so that you can apply for a job or connect with us. We only process personal data that is relevant to the recruitment process and the personal data will only be made available to those who need it to fulfil the purpose. 

We use information that we collect about you to: 

  • Consider your application in respect of a role for which you have applied.
  • Consider your application in respect of other roles.
  • Communicate with you in respect of the recruitment process.
  • Enhance any information that we receive from you with information obtained from third party data providers.
  • Find appropriate candidates to fill our job openings.
  • Help us improve our recruitment processes.

Automated decision making/profiling

The Service allows us to select appropriate candidates to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by our staff. This process is performed based on legitimate interest in order to facilitate the recognition of candidates with higher potential of being hired. It does not evaluate key characteristics regarding an individual and is completely anonymous. 


Where we see the potential of including you in a recruitment process for a job opening with us, our staff may source your personal data from third parties, such as LinkedIn and other social media sources, that keep public information about you. Through “sourcing” we collect your contact information and information that you have uploaded to the third party service.

Disclosure of your data

We will pass your data to processors of the Service and other third party service providers (connected to the Service) who use it only in accordance with the instructions of the service provider and as otherwise required by law. We may also share your personal data with authorities to fulfil obligations under law or execute decisions.

How we store your personal data


We take appropriate measures to ensure that your personal data is kept secure including security measures to prevent it from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to access it. Those processing your data will do so only in an authorised manner and are subject to undertakings of confidentiality.

Where we store your personal data

The data that we collect from you and process using the Service is only stored within, and on devices physically located within, the EU/EEA, or such third country deemed to offer an adequate level of security by the European Commission, or by suppliers that have entered into binding agreements that fully comply with the lawfulness of third country transfers. By submitting your personal data, you agree to this transfer, storing or processing.

How long we store your personal information?

Your data will be processed as long as it is necessary for the purposes linked to the personal data and we have a legal ground to process your personal data. The personal data processed with consent as legal ground is only processed as long as we have valid consent. Upon your written request to us, your personal data will be deleted.

After completion of a recruitment, there is certain information that we are obliged to save by law. If your personal data is processed by us for this purpose, we will ensure that it is processed only for the purposes stated in the legislation.

Your rights

Under the General Data Protection Regulation you have a number of important rights with respect to your personal data. In summary, those rights include to access your personal data, request from us to rectify any mistakes in your information which we hold, require the erasure of your personal data in certain situations, receive personal data concerning you and have the right to transmit those data to another service provider (data portability) in certain situations.

To safeguard your rights, you can click on https://career.pinja.com/data_privacy or contact us on the information below.

Lodge a complaint

The GDPR gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) in the state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in Finland may be contacted at https://tietosuoja.fi/en/have-your-data-protection-rights-been-infringed 


Our career site uses cookies. You may accept or decline being tracked through these cookies by indicating your preference to the banner that is displayed to you during the first time you visit our career site. For more information about cookies used within the framework of our career site visit our Cookie Policy.


All questions, comments and requests regarding this Privacy Policy should be addressed to https://www.pinja.com/en/contact-form/ 


We have the right to change or add to this Privacy Policy. The latest version of the Privacy Policy will always be available on our career site. The date at the top of this Privacy Policy indicates when it was last updated.


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